Who this notice is for
Oakmyre Limited (“Oakmyre”, “we”, “us”) is the controller of your personal data. This notice applies to candidates, applicants, prospective candidates and referees whose personal data we process for recruitment, executive search and career advisory. It is a candidate-focused summary and sits alongside our full GDPR Policy, which applies in all cases.
You can reach us at info@oakmyre.com or +44 (0) 7980 012 671.
The information we collect
Depending on the role and the support you ask for, we may hold:
- Identity and contact details, such as your name, email, telephone number and location.
- Career information, such as your CV, employment history, qualifications, skills and current or desired remuneration.
- References, and the contact details of referees you provide.
- Right to work and identity documentation, where this is required for a role.
- Records of our correspondence and conversations, and feedback from interviews or clients.
- Information from your public professional profiles, for example LinkedIn.
- Special category data (such as health information for reasonable adjustments, or diversity monitoring information) only where you choose to provide it or where it is genuinely necessary, and always handled with appropriate care.
Where we get your information
We collect information directly from you, from publicly available professional sources such as LinkedIn, from referees you nominate, and, during a live process, from our clients.
How we use it, and our lawful bases
- To assess your suitability and, with your knowledge, present you to clients, on the basis of our legitimate interests in providing recruitment services and taking steps towards a contract.
- To provide the career or CV advisory you have asked us for, on the basis of performing our contract with you.
- To verify your right to work and identity where a role requires it, on the basis of complying with a legal obligation.
- To keep you informed of suitable opportunities, on the basis of our legitimate interests. You can ask us to stop at any time.
- For equal opportunities monitoring, where you provide such information, on the basis of your consent or the substantial public interest.
Special category data
Some information, such as health or diversity information, is treated as special category data under UK GDPR. We only process it where an appropriate condition applies, such as your explicit consent, our obligations in the field of employment, or the substantial public interest, and we keep it to the minimum necessary.
Who we share it with
We do not sell your personal data. We share it only where necessary, with:
- Clients and prospective employers, where you are being considered for a role, and normally with your knowledge.
- Referees you have nominated.
- Service providers who support our work, such as our recruitment platform provider (Zoho), acting on our instructions.
- Regulators or authorities where we are required to do so by law.
Automated decision-making
We do not make decisions about you based solely on automated processing. A person is always involved in decisions about your suitability for a role.
Sending data outside the UK
We primarily store and process personal data in the UK. Where data is transferred outside the UK, we ensure appropriate safeguards are in place to protect it, as described in our GDPR Policy.
How long we keep it
We keep candidate information only for as long as it is useful in helping us find you suitable roles, and to meet our legal obligations. Where a placement is successful, your data forms part of the employment or assignment record and is retained as required by law or contract. If you are unsuccessful, or contact us speculatively, your data is retained for 24 months from our last contact, then securely deleted or anonymised unless you renew your consent for future opportunities. You can ask us to delete your data at any time.
Your rights
You have the right to ask us for a copy of the personal data we hold about you, to correct it if it is wrong, to ask us to delete it, to restrict or object to how we use it, and, where relevant, to receive it in a portable form. Where we rely on your consent, you can withdraw it at any time.
How to contact us
To exercise any of your rights, or for any question about this notice, contact us at info@oakmyre.com or +44 (0) 7980 012 671.
If you have a concern about how we handle your personal data, please contact us first so we can put it right. You also have the right to complain to the ICO, the UK regulator for data protection, at ico.org.uk.